Educational Opportunities for Children in Foster Care

  • The purpose of this policy is to ensure the educational stability of students in foster care.  Educational stability has a lasting impact on students' academic achievement and wellbeing, and the Randolph School Committee is committed to supporting all efforts to ensure that students in foster care have equal access to high-quality, stable educational experiences from preschool (if offered) through high school graduation.

    Irrespective of the location of a foster care placement, students in foster care will continue to attend their school of origin, unless after a collaborative decision-making process, it is determined to be in the student's best interest to enroll in and attend school in the district in which the student resides in foster care. Enrollment of students in the district where they reside in foster care will take place immediately upon such a determination.

    The District has designated a point of contact for students in foster care.  The District and the point of contact will collaborate with DCF to ensure that students can access transportation and the other services to which they may be entitled.

    Best Interest Determination
    Decisions about whether a student in foster care should continue to attend the school of origin should be made collaboratively by DCF, the student (as appropriate), the student's family and/or foster family (or, if different, the person authorized to make educational decisions on behalf of the student), the school and district of origin, and (when appropriate) the local district where the student is placed. Best interest determinations should focus on the needs of each individual student and account for unique factors about the student and his or her foster care placement. Every effort should be made to reach agreement regarding the appropriate school placement of a student in foster care; however, DCF will finalize the best interest determination if the relevant parties cannot agree on the best school for the student to attend. 

    The District can seek review of DCF's decision by utilizing a Foster Care School Selection Dispute Resolution Process established by DESE and DCF.  Decisions made through this process are not subject to review. To the extent feasible and appropriate, the District will ensure that a child remains in his or her school of origin while the disputes are being resolved to minimize disruptions and reduce the number of moves between schools.

    The district of origin must collaborate with DCF on how transportation will be arranged and provided to ensure that students in foster care who need transportation to remain in their school of origin will receive such transportation while they are in foster care.

    Transportation options may include using Title I funds, establishing regional collaborations among districts, coordinating with existing routes for transportation, seeking help from foster parent(s), etc. Absent other agreements between the District and DCF, the district of origin is responsible for providing transportation to and from the school of origin.

    Immediate Enrollment
    If it is in the best interest of a student in foster care to leave the school of origin, the student must be immediately enrolled in the district in which he or she resides in foster care.  During enrollment of students in foster care, DCF representatives will present the District with a form indicating that the student is in foster care, along with a state-agency identification badge.

    If the student does not have immediate access to immunization records, the student shall be permitted to enroll under a personal exception. Students and families should be encouraged to obtain current immunization records or immunizations as soon as possible, and the District liaison is directed to assist.  Emergency contact information is required at the time of enrollment consistent with district policies, including compliance with the state's address confidentiality program when necessary.  After enrollment, the District will immediately request available records from the student's previous school.

    Attendance rights by living in attendance areas, other student assignment policies, or intra and inter-district choice options are available to students in foster care (homeless families) on the same terms as families who reside in the District.  Accordingly, the District will provide transportation services to school in a manner comparable to the transportation provided for all other students in the District.

School Assignments

  • Generally, students will be required to attend school in the attendance area in which they reside, unless special permission has been granted solely by the superintendent following a meeting with the family and relevant District staff.

    Special permission may be granted by the superintendent for the following reasons:

    1. If the change involves a child with a disability and per the recommendation of the child's 504 or IEP Team,   a hardship case, or if there are medical considerations.
    2. If the change appears to be in the interests of the child and of the schools, and/or for disciplinary and administrative reasons.
    3. If the legal residence of a child changes from one attendance area to another within the town of Randolph during the school year and the parents wish the child to remain in his former school.
    4. To permit students to take courses not offered in their assigned schools.

    School bus transportation will not be provided for students attending schools outside their attendance area unless they can be accommodated on existing bus routes and schedules, the placement has been made pursuant to the student's 504 Plan or IEP, or unless specific permission is granted at the sole authority of the Superintendent.

School Choice

  • It is the policy of this school district not to admit non-resident students under the terms and conditions of the Interdistrict School Choice Law.  This decision must be reaffirmed annually prior to June 1st by a vote of the School Committee following a public hearing. In the event the School Committee votes to participate, the following local conditions would apply:

    1. That by May 1 of every school year, the administration will determine the number of spaces in each school available to Choice students.
    2. That by June 1 of every school year, a public hearing will be held to review participation in the school choice program.
    3. That resident students be given priority placement in any classes or programs within the district.
    4. That the selection of non-resident students for admission when the number of requests exceeds the number of available spaces be in the form of a random drawing. There will be two drawings for this purpose. The first will take place during the last week of the current school year but no later than July 1st. The second will be conducted during the week immediately preceding the opening of the next school year and will be based on the possibility of unexpected additional openings.
    5. Any student who is accepted for admission under the provisions of this policy is entitled to remain in the district until graduation from high school except if there is a lack of funding of the program.
    6. The School Committee affirms its position that it shall not discriminate in the admission of any child on the basis of race, color, religion, national origin, sex, gender identity, age, sexual orientation, homelessness, ancestry, athletic performance, physical handicap, special need, pregnancy, pregnancy related condition, academic performance or proficiency in the English language

Entrance Age

  • In an attempt to permit children to enter school at the time most appropriate for them individually, the School Committee establishes the following policy on entrance age:

    1. Children who will be five years of age prior to September 1st of the school year during which they wish to enroll will be eligible to enter kindergarten for that school year.

    The admission of children whose birthdays fall after September 1st will be solely at the school's discretion.

    1. Initial admission of children to the first grade (or other grades) will involve a consideration of both chronological age and the readiness of the children to do the work of those grades.

Physical Restraint of Students

  • Maintaining an orderly, safe environment conducive to learning is an expectation of all staff members of the Randolph School District.  Further, students of the District are protected by law from the unreasonable use of physical restraint.

    Physical restraint shall be used only in emergency situations after other less intrusive alternatives have failed or been deemed inappropriate, and with extreme caution. School personnel shall use physical restraint with two goals in mind:

    1. To administer a physical restraint only when needed to protect a student and/or a member of the school community from immediate, serious, physical harm; and
    2. To prevent or minimize any harm to the student as a result of the use of physical restraint.

    The following definitions appear at 603CMR 46.02:

    1. Extended Restraint: A physical restraint the duration of which is longer than twenty (20) minutes.
    2. Physical escort: Touching or holding a student without the use of force for the purpose of directing the student.
    3. Physical restraint: The use of bodily force to limit a student´s freedom of movement.

    The Superintendent will develop written procedures identifying:

    • Appropriate responses to student behavior, that may require immediate intervention;
    • Methods of preventing student violence, self-injurious behavior, and suicide;
    • Descriptions and explanations of the school´s method of physical restraint;
    • Descriptions of the school´s training and reporting requirements;
    • Procedures for receiving and investigating complaints.

    Each building Principal will identify staff members to serve as a school based crisis team to assist in ensuring proper administration of physical restraint. These staff members will participate in an in-depth training program in the use of physical restraint, which the Department of Early and Secondary Education (DESE) recommends be at least 16 hours in length.

    Only school personnel who have received training pursuant to 603CMR 46.00 shall administer physical restraint on students. Whenever possible the administration of physical restraint shall be administered in the presence of at least one adult who does not participate in the restraint. A person administering physical restraint shall only use the amount of force necessary to protect the student from injury or harm.

    In addition, each crisis team member will be trained regarding the school´s physical restraint policy. The Principal will arrange training to occur in the first month of each school year, or for staff hired after the beginning of the school year, within a month of their employment.

    Physical restraint is prohibited as a means of punishment, or as a response to destruction of property, disruption of school order, and a student's refusal to comply with a school rule or staff directive, or verbal threats that do not constitute a threat of imminent, serious physical harm to the student or others.

    A member of the School Committee or any teacher or any employees or agent of the School Committee shall not be precluded from using such reasonable force as is necessary to protect pupils, other persons or themselves from an assault by a pupil.

    The program staff shall report the use of physical restraint that lasts longer than five minutes, or results in injury to a student or staff member. The staff member shall inform the administration of the physical restraint as soon as possible, and by written report, no later than the next school day. The Principal or director or his/her designee shall maintain an ongoing record of all reported instances of physical restraint, which, upon request, shall be made available to DESE.

    When a restraint has resulted in serious injury to a student or program staff member or when an extended restraint has been administered, the program shall provide a copy of the required report to the DESE within three (3) school working days of the administration of the restraint.

    In special circumstances waivers may be sought from parents either through the Individual Education Plan (IEP) process or from parents of students who present a high risk of frequent, dangerous behavior that may frequent the use of restraint.

Student Records

  • In order to provide students with appropriate instruction and educational services, it is necessary for the school district to maintain extensive and sometimes personal information about them and their families. It is essential that pertinent information in these records be readily available to appropriate school personnel, be accessible to the student's parents or legal guardian and/or the student in accordance with law, and yet be guarded as confidential information.

    The Superintendent will provide for the proper administration of student records in keeping with state and federal requirements and shall obtain a copy of the state student records regulations.  The temporary record of each student will be destroyed no later than seven years after the student transfers, graduates or withdraws from the School District. Written notice to the eligible student and their parent/guardian of the approximate date of destruction of the temporary record and their right to receive the information in whole or in part, shall be made at the time of such transfer, graduation, or withdrawal. The student's transcript may only be destroyed 60 years following their graduation, transfer, or withdrawal from the school district.

    The Committee wishes to make clear that all individual student records of the school district are confidential. This extends to giving out individual addresses and telephone numbers.

    603 CMR 23.00 is promulgated by the Board of Education pursuant to its powers under M.G.L.c.71, s.34D which directs that "the board of education shall adopt regulations relative to the maintenance of student records by the public elementary and secondary schools of the Commonwealth," and under M.G.L.c.71, s.34F which directs that "the board of education shall adopt regulations relative to the retention, duplication and storage of records under the control of school committees, and except as otherwise required by law may authorize the periodic destruction of any such records at reasonable times." 603 CMR 23.00 was originally promulgated on February 10, 1975, and was reviewed and amended in June 1995. 603 CMR is in conformity with federal and state statutes regarding maintenance of and access to student records, and is to be construed harmoniously with such statutes. - Application of Rights

    603 CMR 23.00 is promulgated to insure parents´ and students´ rights of confidentiality, inspection, amendment, and destruction of students´ records and to assist local school systems in adhering to the law. 603 CMR 23.00 should be liberally construed for these purposes.

    (1)  These rights shall be the rights of the student upon reaching 14 years of age or upon entering the ninth grade, whichever comes first. If a student is under the age of 14 and has not yet entered the ninth grade, these rights shall belong to the student´s parent(s).
    (2)  If a student is from 14 through 17 years or has entered the ninth grade, both the student and the student’s parent, or either one acting alone, shall exercise these rights.
    (3)  If a student is 18 years of age or older, the student alone shall exercise these rights, subject to the following. The parent may continue to exercise the rights until expressly limited by such a student. Such a student may limit the rights and provisions of 603 CMR 23.00 which extend to the parent, except the right to inspect the student record, by making such request in writing to the school Principal or Superintendent of Schools who shall honor such request and retain a copy of it in the student record. Pursuant to M.G.L. c.71, s.34E, the parent of a student may inspect the student record regardless of the student´s age.
    (4)  Notwithstanding 603 CMR 23.00(1) and 23.00(2), nothing shall be construed to mean that a school committee cannot extend the provisions of 603 CMR 23.00 to students under the age of 14 or to students who have not yet entered the ninth grade. 

    Definition of Terms
    The various terms as used in 603 CMR 23.00 are defined below:

    Access: shall mean inspection or copying of a student record, in whole or in part.

    Authorized school personnel: shall consist of three groups:
    (1)  School administrators, teachers, counselors and other professionals who are employed by the School Committee or who are providing services to the student under an agreement between the School Committee and a service provider, and who are working directly with the student in an administrative, teaching, counseling and/or diagnostic capacity. Any such personnel who are not employed directly by the School Committee shall have access only to the student record information that is required for them to perform their duties.
    (2)  Administrative office staff and clerical personnel, including operators of data processing equipment or equipment that produces microfilm/microfiche, who are either employed by the School Committee or are employed under a School Committee service contract, and whose duties require them to have access to student records for purposes of processing information for the student record. Such personnel shall have access only to the student record information that is required for them to perform their duties.
    (3)  The evaluation team that evaluates a student.

    Eligible student: shall mean any student who is 14 years of age or older or who has entered 9th grade, unless the School Committee acting pursuant to 603 CMR 23.00(4) extends the rights and provisions of 603 CMR 23.00 to students under the age of 14 or to students who have not yet entered 9th grade.

    Evaluation Team: shall mean the team, which evaluates school-age children pursuant to M.G.L.c.71B (St. 1972, c.766) and 603 CMR 28.00.

    Parent: shall mean a student´s father or mother, or guardian, or person or agency legally authorized to act on behalf of the child in place of or in conjunction with the father, mother, or guardian. Any parent who by court order does not have physical custody of the student, is considered a non custodial parent for purposes of M.G.L. c. 71, s.34H and 603 CMR 23.00. This includes parents who by court order do not reside with or supervise the student, even for short periods of time.

    Release: shall mean the oral or written disclosure, in whole or in part, of information in a student record.

    School-age child with special needs: shall have the same definition as that given in M.G.L. c. 71B (St. 1972, c.766) and 603 CMR 28.00.

    School committee: shall include a school committee, a board of trustees of a charter school, a board of trustees of a vocational-technical school, a board of directors of an educational collaborative and the governing body of an M.G.L. c.71B (Chapter 766) approved private school.

    Student: shall mean any person enrolled or formerly enrolled in a public elementary or secondary school or any person age three or older about whom a school committee maintains information. The term as used in 603 CMR 23.00 shall not include a person about whom a school committee maintains information relative only to the person´s employment by the School Committee.

    The student record: shall consist of the transcript and the temporary record, including all information, recording and computer tapes, microfilm, microfiche, or any other materials, regardless of physical form or characteristics concerning a student that is organized on the basis of the student´s name or in a way that such student may be individually identified, and that is kept by the public schools of the Commonwealth. The terms as used in 603 CMR 23.00shall mean all such information and materials regardless of where they are located, except for the information and materials specifically exempted by 603 CMR 23.00.

    The temporary record: shall consist of all the information in the student record which is not contained in the transcript. This information clearly shall be of importance to the educational process. Such information may include standardized test results, class rank (when applicable), extracurricular activities, and evaluations by teachers, counselors, and other school staff.

    Third party: shall mean any person or private or public agency, authority, or organization other than the eligible student, his/her parent, or authorized school personnel.

    Log of Access: A log shall be kept as part of each student´s record. If parts of the student record are separately located, a separate log shall be kept with each part. The log shall indicate all persons who have obtained access to the student record, stating: the name, position and signature of the person releasing the information; the name, position and, if a third party, the affiliation if any, of the person who is to receive the information; the date of access; the parts of the record to which access was obtained; and the purpose of such access. Unless student record information is to be deleted or released, this log requirement shall not apply to:

    (a)  Authorized school personnel under 603 CMR 23.02(9)(a) who inspect the student record;
    (b)  Administrative office staff and clerical personnel under 603 CMR 23.02(9)(b), who add information to or obtain access to the student record; and
    (c)  School nurses who inspect the student health record.

    Access of Third Parties. Except for the provisions of 603 CMR 23.07(4)(a) through 23.07(4)(h), no third party shall have access to information in or from a student record without the specific, informed written consent of the eligible student or the parent. When granting consent, the eligible student or parent shall have the right to designate which parts of the student record shall be released to the third party. A copy of such consent shall be retained by the eligible student or parent and a duplicate placed in the temporary record. Except for the information described in 603 CMR 23.07(4)(a), personally identifiable information from a student record shall only be released to a third party on the condition that he/she will not permit any other third party to have access to such information without the written consent of the eligible student or parent.

    (a) A school may release the following directory information: a student´s name, address, telephone listing, date and place of birth, major field of study, dates of attendance, weight and height of members of athletic teams, class, participation in officially recognized activities and sports, degrees, honors and awards, and post-high school plans without the consent of the eligible student or parent; provided that the school gives public notice of the types of information it may release under 603 CMR 23.07 and allows eligible students and parents a reasonable time after such notice to request that this information not be released without the prior consent of the eligible student or parent. Such notice may be included in the routine information letter required under 603 CMR 23.10.

    Access Procedures for Non-Custodial Parents. As required by M.G.L. c.71, s.34H, a non-custodial parent may have access to the student record in accordance with the following provisions.

    (a)  A non-custodial parent is eligible to obtain access to the student record unless:

    1. The parent has been denied legal custody based on a threat to the safety of the student or to the custodial parent, or
    2. The parent has been denied visitation or has been ordered to supervised visitation, or
    3. The parent´s access to the student or to the custodial parent has been restricted by a temporary or permanent protective order, unless the protective order (or any subsequent order modifying the protective order) specifically allows access to the information contained in the student record.

    (b) In order to obtain access, the non-custodial parent must submit a written request for the student record to the high school principal annually. The initial request must include the following:

    1. A certified copy of the court order or judgment relative to the custody of the student that either indicates that the requesting parent is eligible to receive access as set forth in 603 CMR 23.07(5)(a), or a certified copy of a court order specifically ordering that the student records be made available to the non-custodial parent, and
    2. An affidavit from the non-custodial parent that said court order or judgment remain in effect and that there is no temporary or permanent order restricting access to the custodial parent or any child in the custodial parent's custody.

    (c) The non-custodial parent must submit a written request for access each year stating that said parent continues to be entitled to unsupervised visitation with the student and is eligible to obtain access as set forth in 603 CMR 23.07(5)(a).

    (d) Upon receipt of the request (initial and annual) the school must immediately notify the custodial parent by certified and first class mail, in English and the primary language of the custodial parent, that it will provide the non-custodial parent with access after 21 days, unless the custodial parent provides the principal with documentation that the non-custodial parent is not eligible to obtain access as set forth in 603 CMR 23.07(5)(a).

    (e) The school must delete the address and telephone number of the student and custodial parent from student records provided to non-custodial parents. In addition, such records must be marked to indicate that they shall not be used to enroll the student in another school.

    (f) Upon receipt of a court order which prohibits the distribution of information pursuant to M.G.L. c.71, s.34H, the school shall notify the non-custodial parent that it shall cease to provide access to the student record to the non-custodial parent.

    At least once during every school year, the school shall publish and distribute to students and their parents in their primary language a routine information letter informing them of the following:

    (a) The standardized testing programs and research studies to be conducted during the year and other routine information to be collected or solicited from the student during the year.

    (b)  The general provisions of 603 CMR 23.00 regarding parent and student rights, and that copies of 603 CMR 23.00 are available to them from the school.

    Medical Records: Health Insurance Portability and Accountability Act of 1993 (HIPAA)
    The Randolph Public Schools complies with the require- ments of the Health Insurance Portability and Accountability Act (HIPAA) as required by law to ensure the confidentiality of student medical information.

    Questions regarding HIPPA should be directed to the Superintendent or designee.

    Inspection of Student Records
    The parent, or a student who has entered 9th grade or is at least 14 years old, has the right to inspect all portions of the student record upon request. The entire record will be made available for inspection within ten (10) days after the initial request and reasonable efforts will be made to make the      record available within five (5) days. Copies of the student record will be made available to the student or parent upon payment of the duplicating costs.

    Parent shall mean a student’s father or mother, or guardian, educational surrogate parent (ESP) or person or agency legally authorized to act on behalf of the student in place of or in conjunction with the father, mother or guardian. The parent or student shall have the right upon request to meet with professionally qualified school personnel and to have any contents of the student record explained.

    Destruction of Student Records
    (1) The student's transcript shall be maintained by the school department and may only be destroyed 60 years following his/her graduation, transfer, or withdrawal from the school system.

    (2) During the time a student is enrolled in a school, the principal or his/her designee shall periodically review and destroy misleading, outdated, or irrelevant information contained in the temporary record provided that the eligible student and his/her parent are notified in writing and are given opportunity to receive the information or a copy of it prior to its destruction. A copy of such notice shall be placed in the temporary record.

    (3) The temporary record of any student enrolled on or after the effective date of 603 CMR 23.00 shall be destroyed no later than seven years after the student transfers, graduates, or withdraws from the school system. Written notice to the eligible student and his/her parent of the approximate date of destruction of the record and their right to receive the information in whole or in part, shall be made at the time of such transfer, graduation, or withdrawal. Such notice shall be in addition to the routine information letter required by 603 CMR 23.10.

    (4) In accordance with M.G.L. c 71, section 87, the score of any group intelligence test administered to a student enrolled in a public school shall be removed from the record of said student at the end of the school year in which such test was administered.

    Privacy and Security of Student Records
    (1) The school principal or his/her designee shall be responsible for the privacy and security of all student records maintained in the school.

    (2) The superintendent of schools or designee shall be responsible for the privacy and security of all student records that are not under the supervision of a school principal, for example, former students' transcripts stored in the school department's central administrative offices or student records of school-age children with special needs who have not been enrolled in a public school.

    (3) The principal and superintendent of schools shall ensure that student records under their supervision are kept physically secure, that authorized school personnel are informed of the provisions of 603 CMR 23.00 and M.G.L. c. 71, § 34H and are educated as to the importance of information privacy and confidentiality; and that any computerized systems employed are electronically secure.

    Amending the Student Record
    (1) The eligible student or the parent shall have the right to add information, comments, data, or any other relevant written material to the student record.

    (2) The eligible student or the parent shall have the right to request in writing deletion or amendment of any information contained in the student record, except for information which was inserted into that record by an Evaluation Team. Such information inserted by an Evaluation Team shall not be subject to such a request until after the acceptance of the Evaluation Team Educational Plan, or, if the Evaluation Team Educational Plan is rejected, after the completion of the special education appeal process. Any deletion or amendment shall be made in accordance with the procedure described below:

    (a) If such student or parent is of the opinion that adding information is not sufficient to explain, clarify or correct objectionable material in the student record, either student or parent shall present the objection in writing and/or have the right to have a conference with the principal or his/her designee to make the objections known.

    (b) The principal or designee shall within one week after the conference or receipt of the objection, if no conference was requested, render to such student or parent a decision in writing, stating the reason or reasons for the decision. If the decision is in favor of the student or parent, the principal or his/her designee shall promptly take such steps as may be necessary to put the decision into effect.


  • The Randolph Public Schools have developed policies and procedures in compliance with the Protection of Pupil Rights Amendment (PPRA) and the Family Educational Rights and Privacy Act (FRPA). Under PPRA, the Randolph Public Schools protects student privacy in the administration of protected information surveys and the collection, disclosure or use of personal information for marketing, sales or other distribution services. In accordance with the FERPA, the Randolph Public Schools will, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child's education records. In addition, in accordance with federal and state requirements, the district protects the confidentiality of any personally identifiable information that it collects, uses or maintains, and has specific procedures relating to the access of student records.

Release of Student Information

  • Publications: On occasion, the school system may publish or release via the Internet or other means of communica- tion, a student’s name, class, participation in sanctioned school activities and sports, degrees, honors, awards, and/or post high school plans. A student or parent/guardian objecting to such publication should notify the school, in writing, prior to the student’s entry into an activity where publication of such information would be a normal procedure.

    Under no circumstances are student names sold to any advertisement or marketing groups, nor do we endorse any of them. Please note that if we are sponsoring an activity, information will be released on school letterhead.

    Videotaping and Photographing. Some school activities are videotaped for use on cable, and photographs of school activities and/or students receiving awards, or other such honors may be taken by the press. Parents/guardians who DO NOT WANT their child to participate in video recording or newspaper pictures, etc., must notify the building principal in writing of their explicit request that their child not appear in such photos or videos.

    Directory Information. Randolph Public Schools may, in accordance with the Family Educational Rights and Privacy Act (FERPA), disclose "directory information" to third parties without written consent of the parent or student, unless the parent or student has advised Randolph Public Schools that he/she does not want this information released.

    The primary purpose of directory information is to allow Randolph Public Schools to include certain information about a student in certain school publications such as the graduation programs, honor roll, and sports activity sheets.

    Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent or student's prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, two federal laws require public school districts to provide military recruiters, upon request, with three directory information categories – names, addresses and telephone listings – unless parents have advised the school district that they do not want their student's information disclosed without their prior written consent. (These laws are: Section 9528 of the ESEA (20 U.S.C. 7908), as amended by the No Child Left Behind Act of 2001 (P.L. 107-110), the education bill, and 10 U.S.C. 503, as amended by section 544, the National Defense Authorization Act for Fiscal Year 2002 (P.L. 107-107), the legislation that provides funding for the Nation's armed forces.)

    The Randolph Public Schools will notify students regarding their rights with respect to the release of directory information annually in the student handbook. If you DO NOT WANT Randolph Public Schools to release directory information from your child's education records without your prior written consent, you must notify the school in writing annually. A form may be obtained from the principal at each school for this purpose.

Protection of Pupil Rights Amendment (PPRA)

  • Randolph Public Schools will develop policies and procedures, in consultation with parents, regarding students´ rights under the Protection with Pupil Rights Amendment (PPRA), as well as arrangements to protect student privacy in the administration of protected information surveys and the collection, disclosure, or use of personal information for marketing, sales, or other distribution purposes. Randolph Public Schools will directly notify parents of these policies at least annually at the start of each school year and after any substantive changes. Randolph Public Schools will notify students who are scheduled to participate in the specific activities or surveys noted below and will provide an opportunity for parents to opt his or her child out of participation of the specific activity or survey, unless otherwise required by law. The specific activities and surveys covered under this policy include but are not limited to the following: 1) Collection, disclosure or use of personal information for marketing, sales or other distribution; 2) administration of any protected information survey not funded in whole or part by the United States Department of Education; and 3) any non-emergency, invasive physical examination or screening required as a condition of attendance, administered by the school or its agent, and not necessary to protect the immediate health and safety of a student, except for hearing, vision or scoliosis screenings, or any physical examination or screening permitted or required by Massachusetts law.

Notification of 3rd Party Technology Providers

  • To provide students the most effective and current tools for learning, Randolph Public Schools uses carefully selected online educational, storage, communication or utility applications and related services, some of which may be operated and provided by third parties.

    Randolph Public Schools uses web-based software and/or applications that require electronic content providers to provide parental notification and obtain parental (or applicable guardian) consent before collecting such personally identifiable information from students under age 13, thereby complying with The Children's Online Privacy Protection Act ("COPPA ").

    • To use some of these services, a student may be required to provide certain personal information in order to establish a user account. Specifically, the student's name, age, grade level or school affiliation, and email address may be required to create an account.
    • Students are expected to use their Randolph Public Schools email address when signing up for this type of account. Students who do not have a Randolph Public Schools email account will sign up under a teacher's address or use a generic address provided by Randolph Public Schools.
    • In lieu of each provider giving separate notice and seek- ing separate consent directly from each parent/guardian, COPPA permits an educational institution to provide consent to collect personal information from a student. To expedite this process and enable immediate access to all available online educational resources, Randolph Public Schools will obtain general consent from the   parents/guardians of all students. Parents will be able to affirmatively provide such consent upon receipt of the student handbook at the beginning of the school year. This consent gives permission for the child to provide personal information to various electronic service providers, in order to use specific web-based or computer-based learning tools via the school's computer network. If at any time you do not want your child to utilize any of these web-based applications and services, please notify Randolph immediately.
    • Please note that federal law prohibits these providers from using such information for any other purpose beyond providing these school related services.

Social Networking Websites and other Electronic Communication

  • The Superintendent and the School Principals will annually train staff members and orient new staff members concerning the importance of maintaining proper decorum in the on-line, digital world. Employees must conduct themselves in ways that do not distract from or disrupt the educational process. 

    The orientation and reminders will give special emphasis to:

    1)  Improper fraternization with students using technology, including internet sites, social networks, cell phones, texting or telephones.

    1. As district technology permits, staff members may establish social networking sites for educational purposes, so long as those sites are limited to educational activities.

    Membership must be limited to students with whom the staff member has a professional affiliation (e.g. teacher-student; coach athlete; advisor-advisee). No networking site may be established without the approval of a building administrator. In all cases, the staff member's supervisors must be granted membership to the site and notified of access protocols.

    1. Staff members may not list current Randolph Public Schools students as "friends" on their personal networking sites; with the exception of staff who have family members as current students. Exceptions may be made with the approval of a staff member's direct supervisor.
    2. All e-contacts with students should be through the district's computer and telephone system; with the exception of staff who have family members as current students.
    3. When a staff member must use their personal communication device to contact students, the staff member should promptly notify their supervisor of their communication.
    4. Inappropriate contact via electronic devices is prohibited.

    2)  Inappropriateness of posting items with sexual content.
    3)  Inappropriateness of posting items exhibiting or advocating use of drugs and alcohol.
    4)  Examples of inappropriate behavior from other districts, as behavior to avoid.
    5)  The possibility of penalties, including dismissal from employment, for failure to exercise good judgment in on-line conduct.

    Should inappropriate use of computers and websites within or outside the district's technology infrastructure be discovered, the Superintendent or designee will promptly bring that inappropriate use to the attention of the individual responsible and may consider and apply disciplinary or legal action.

    The Randolph Public Schools reserve the right to conduct searches of district communications systems to ensure that inappropriate materials have not been stored or posted. Should inappropriate use of the district's communication infrastructure be discovered, the Superintendent or designees shall take action as appropriate.

RPS Wellness Policy

  • The Randolph community recognizes that lifetime wellness, social/emotional skills, and daily physical activity are vitally important to the academic success and overall well-being of each and every child. As such, the Randolph Public Schools are striving to meet the academic, physical, social, and emotional needs of all our students. To encourage the children and accomplish this goal the district has implemented, and continues to modify, a PreK-12 Comprehensive School Wellness Program.

    Education and promotion of good decision making skills is a crucial focal point of the Wellness Program. The ability and skills to make good choices are essential to lifetime wellness and the pursuit of lifelong happiness. All recent national data points to one important finding: active and healthy students have a higher probability of success and achievement in every aspect of life. However, at the same time we recognize that many students are confronted on a daily basis by difficult choices regarding a multitude of options. Physical activity, sound nutrition, weight issues, social activities, relationships/sexual activity, substance use, technology, etc. pose increasingly difficult daily decisions, especially as our students mature. The purpose of our sequential Wellness Program is to guide our students by offering accurate information and inspiring high quality decision-making skills. Health and wellness education is best learned, like other subjects, through repeated consistent messages.  Our goal is to encourage, educate, and motivate our students to make positive daily decisions and develop healthy lifetime habits.

    The Randolph Public Schools Comprehensive School Wellness Program will assist us in attaining our goals. This Program includes the following elements:

    1. Promotion of a healthy school environment to provide a safe, nurturing, and challenging climate where students are recognized, known, and "connected" to caring adults and peers. Students, families and staff will be encouraged to seek assistance as needed for connection to school or community resources.
    2. A wide range of student services in a Coordinated School Health Model with the goal that students have access to coordinated programs of health education, physical education, health services, nutrition services, counseling/psychological services, community service, healthy school environment, health promotion for staff, and family/community involvement.
    3. An engaging PreK-12 curriculum delivered by effective instruction and ongoing assessment in conjunction with the Massachusetts Health Curriculum Frameworks, and one which is fueled by opportunities of professional development for staff.
    4. Opportunities to encourage and practice making good choices.
    5. Extracurricular and co-curricular opportunities, student assistance programs, mentoring, and peer programs to encourage expression of thoughts and feelings in a responsible manner, and to give and receive support from others.
    6. A School Wellness Advisory Committee consisting of representatives from a wide range of school health and health-related disciplines (including but not limited to:  school nurses, health, family and consumer science and physical education staff, community agencies serving youth, parents, students, school administrators, teachers and the school committee representation) who will meet a minimum of four times a year to recommend, review, and help implement school district policies addressing school nutrition, nutrition education, physical activity and related issues that affect student health.

Emergency Closing

  • The Superintendent may close the schools or dismiss them early in the event of hazardous weather or other emergencies that threaten the health or safety of students and personnel. While it may be prudent, under certain circumstances, to excuse all students from attending school, to delay the opening hour or to dismiss students early, the Superintendent has the responsibility to see that as much of the administrative, supervisory, and operational activity is continued as much as possible. Therefore, if conditions affect only a single school, only that school will be closed.

    In making the decision to close schools, the Superintendent will consider many factors, including the following principal ones relating to the fundamental concern for the safety and health of the children:

    1. Weather conditions, both existing and predicted.
    2. Driving, traffic, and parking conditions affecting public and private transportation facilities.
    3. Actual occurrence or imminent possibility of any emergency condition that would make the operation of schools difficult or dangerous.
    4. Inability of teaching personnel to report for duty, which might result in inadequate supervision of students.

    On occasion, weather conditions may clear or be predicted to clear enough for schools to open, but at a later time than our usual starting time. During such time, the opening of school may be delayed up to two hours. Buses will operate on the normal schedule but two hours later than the usually scheduled time. Schools will be dismissed at their usual time.

    The decision to delay opening of schools will be made no later than 6:00 a.m. with appropriate notification on radio stations, cable and the automated calling system.

    On occasion, when weather conditions worsen during the day and are predicted to continue through the usual dismissal time, an early decision dismissal may be made up to ninety minutes prior to the usual closing time. Buses will operate on the normal schedule but ninety minutes earlier than usual. This decision will be made with appropriate notification on radio stations, cable, and automated calling system. On such days, the afternoon session of kindergarten will be cancelled.

    The Superintendent will weigh these factors and take action to close the schools only after consultation with public works and public safety authorities and with school officials from neighboring towns. Students, parents and staff will be informed early in each school year of the procedures that will be used to notify them in case of emergency closings.

Face Covering

  • The Randolph District is committed to providing a safe environment as schools reopen during the COVID-19 pandemic. According to public health experts, one of the best ways to stop the spread of coronavirus and to keep members of our school community safe is the use of face masks or face coverings.  Therefore, in accordance with guidance from the Center for Disease Control (CDC), the Department of Elementary and Secondary Education (DESE) and the Massachusetts Department of Public Health (DPH), the following requirements are in place until further notice.

    A face covering that covers the nose and mouth must be worn by all individuals in school buildings, on school grounds and on school transportation, even when social distancing is observed. 

    Individuals may be excused from the requirement for the following list of reasons, per CDC guidance:

    The individual:

    • has trouble breathing;
    • is unconscious;
    • in incapacitated;
    • cannot remove the mask or face covering without assistance.

    In addition, masks or face coverings will not be required for anyone who has a medical, behavioral or other challenge making it unsafe to wear a face mask or face covering.  A written note from a physician is required for a requested exemption.  Parents may not excuse their child from the face mask requirement by signing a waiver.

    Additionally, face masks or face coverings will not be required when appropriate social distancing is enforced:

    • during mask breaks;
    • while eating or drinking;
    • during physical education classes;
    • while outside.

    Exceptions to this policy under certain circumstances, such as for students with medical, behavioral or other challenges who are unable to wear masks, must be approved by the building principal in consultation with the school nurse or local Board of Health.  Face shields or physical barriers may provide an alternative in some instances.

    A student's mask or face covering is to be provided by the student's family.  Staff members are responsible for providing their own face coverings. However, the district will supply disposable face covering for individuals who arrive at a building, or board school transportation, without one.

    If students are in violation of this policy, the building principal will consult with the parent/guardians to determine whether an exception is appropriate, or the student may be removed from the school building for in-person learning until such time as they can comply with the requirement or the requirement is lifted.

    Violations of this policy by staff will be handled in the same manner as other violations of School Committee policy.

    Visitors in violation of this policy will be denied entry to the school/district facility.

    This policy will remain in place until rescinded by the School Committee.

Civil Rights and Prohibiting Harassment, Bullying, Discrimination and Hate Crimes

    The Randolph Public Schools are committed to providing our students equal educational opportunities and a safe learning environment free from harassment, bullying, discrimination, and hate crimes, where all school community members treat each other with respect and appreciate the rich diversity in our schools. This Policy is an integral part of RPS´s comprehensive efforts to promote learning, eliminate all forms of violent, harmful, and disruptive behavior and enable students to achieve their personal and academic potential and become successful citizens in our increasingly diverse society.

    Randolph Public Schools will not tolerate any unlawful or disruptive behavior, including any form of harassment, bullying, discrimination, or hate crimes in our schools or school-related activities. Randolph Public Schools will promptly1 investigate all reports and complaints of harassment, bullying, discrimination, and hate crimes, and take prompt, effective action to end that behavior and prevent its reoccurrence. Action will include, where appropriate, referral to a law enforcement agency. Randolph Public Schools will support this Policy in all aspects of its activities, including its curricula, instructional programs, staff development, extracurricular activities, and parental involvement.

    The Randolph Public Schools prohibits all forms of harassment, discrimination, and hate crimes based on race, color, religion, national origin, ethnicity, sex, sexual orientation, age, or disability. The civil rights of all school community members are guaranteed by law, and the protection of those rights is of utmost importance and priority to our School District. Randolph Public Schools also prohibits bullying or harassment of school community members for reasons unrelated to their race, color, religion, national origin, ethnicity, sex, sexual orientation, age, or disability. Randolph Public Schools will also not tolerate retaliation against persons who take action consistent with this Policy.2

    This Policy applies to all sites and activities Randolph Public Schools supervises, controls, or where it has jurisdiction under the law. It applies to all students, School Committee members, school employees, independent contractors, school volunteers, parents and legal guardians of students, and visitors to district schools where the conduct occurs on school premises or in school-related activities, including in school-related transportation. Nothing in this Policy, however, is designed or intended to limit the Randolph Public School´s authority to discipline or take remedial action under General Laws Chapter 71, § 3711, or in response to violent, harmful, or disruptive behavior, regardless of whether this Policy covers the conduct.

    Violation of this Policy is a serious offense. Violators will be subject to appropriate disciplinary and/or corrective action to correct and end the conduct, prevent its reoccurrence, and protect the complainant and other similarly-situated individuals from harassment, discrimination, hate crimes, retaliation, and bullying in the future.


    1. Each School Community Member is responsible for:
    2. complying with this Policy, where applicable;
    3. ensuring that (s)he does not harass, discriminate against, or commit a crime against another person on school grounds or in a school-related activity because of that person´s race, color, religion, national origin, ethnicity, sex, sexual orientation, age, or disability;
    4. ensuring that (s)he does not bully another person on school grounds or in a school-related activity;
    5. ensuring that (s)he does not retaliate against any other person for reporting or filing a complaint, for aiding or encouraging the filing of a report or complaint, or for cooperating in an investigation of harassment, bullying, discrimination, or a hate crime; and 
    1. cooperating in the investigation of reports or complaints of harassment, bullying, discrimination, retaliation, or a hate crime.
    2. Each School Employee, Independent Contractor and School Volunteer is ALSO responsible for:
    3. responding appropriately, and intervening if able to take action safely, when witnessing harassment, bullying, discrimination, retaliation, or a hate crime on school grounds or in a school-related activity;
    4. cooperating with the Randolph Public School´s efforts to prevent, respond effectively to, and eliminate harassment, bullying, discrimination, and hate crimes; and
    5. promptly reporting all information s(he) knows concerning possible harassment, bullying, discrimination, retaliation, or a hate crime to a designated school official when (s)he witnesses or becomes aware of that conduct occurring on school grounds or in a school-related activity.

    Randolph Public Schools will take appropriate steps to protect from retaliation persons who take action consistent with this Policy, or who report, file a complaint of, or cooperate in an investigation of a violation of this Policy. Threats or acts of retaliation, whether person-to-person, by electronic means, or through third parties, are serious offenses that will subject the violator to significant disciplinary and other corrective action.

    Randolph Public Schools will implement administrative procedures consistent with this policy.

Grievance Procedure: Complaints of Sexual Harassment ~ Title IX of the Education Amendments of 1972

  • The following grievance procedures apply to all complaints made by students or staff of sexual harassment, sexual assault or sexual violence under Title IX of the Education Amendments of 1972 and in accordance with School Committee Policy ACAB.

    Reporting of Sexual Harassment Complaints

    How to Report a Complaint of Sexual Harassment 
    Students and employees who believe they have experienced or witnessed sexual harassment should notify the District’s designated Title IX Coordinator, NAME AND CONTACT INFORMATION.  If the complaint concerns allegations against the Title IX Coordinator, then the complaint should be filed with the Superintendent or designee.  

    Employees who witness sexual harassment or have a reasonable belief that it is occurring, are required to report it immediately to the Title IX Coordinator.  

    Reports of sexual harassment may also be made by employees to their direct supervisor and by students to a teacher, counselor, school nurse or building administrator, who shall immediately bring such report to the attention of the Title IX Coordinator.

    The complaint may be filed by the alleged victim or any other party. Any person filing a complaint is encouraged to do so within a short time after the occurrence giving rise to the complaint, to assure a prompt investigation and fair resolution.  

    Handling of Sexual Harassment Complaints
    All complaints shall be processed in a fair, expeditious and confidential manner.  The Title IX Coordinator is responsible for overseeing the complaint response, including implementation of supportive measures and the grievance/appeal process.  In doing so, the Title IX Coordinator may delegate certain duties to a designee.  Complaints can be investigated by a building administrator, district-level staff member, or the Title IX Coordinator. The decision-maker must be a separate individual from the investigator.  The Title IX Coordinator (or designee), investigator and decision maker shall not have a conflict of interest or bias.  All Title IX personnel shall receive appropriate training in accordance with Section VIII below.  

    Supportive Measures and Filing of a Formal Complaint

    Supportive Measures 
    Once a report of sexual harassment has been received, the Title IX Coordinator or designee will promptly contact the alleged victim (the “Complainant”) to discuss the availability of supportive measures and  consider the Complainant’s wishes with respect to supportive measures, The District must investigate sexual harassment allegations in any formal complaint. The District must inform the Complainant of the availability of supportive measures with or without filing a formal complaint, and explain to the Complainant the process for filing a formal complaint. Supportive measures shall also be offered to the Respondent as necessary to ensure continued and equal access to the education program and/or activity during any investigation.

    “Supportive measures” are individualized services reasonably available that are nonpunitive, non-disciplinary, and not unreasonably burdensome to the other party while designed to ensure equal educational access, protect safety, and deter sexual harassment. Supportive measures must be offered to both the Complainant and the Respondent, and may include, but not be limited to” no contact orders, change of class schedules, modifications of assignments/work, leaves of absence, increased security and monitoring of certain areas of the campus, and other appropriate measures.

    In addition to the above supportive measures, the District, in its discretion, may consider the emergency removal of a student in accordance with applicable student discipline regulations. The District may place an employee on paid administrative leave during the course of an investigation of sexual harassment allegations against said employee as determined appropriate and consistent with any applicable collective bargaining agreement.

    Filing a Formal Complaint
    A formal complaint may be filed in writing by the Complainant or presented verbally and put into writing and signed by the Title IX Coordinator or designee.  The District will respect the wishes of the Complainant with respect to whether the District investigates a report of sexual harassment, unless the Title IX Coordinator determines that signing a formal complaint to initiate an investigation over the wishes of the Complainant is not clearly unreasonable in light of the known circumstances.

    Contents of a Formal Complaint
    A formal complaint is signed by a Complainant or the Title IX Coordinator or designee alleging sexual harassment against a Respondent and requesting that the District investigate the allegation of sexual harassment.  At the time of filing a formal complaint, a Complainant must be participating in or attempting to participate in the education program or activity of the District.  A formal complaint may be filed with the Title IX Coordinator or designee in person, by mail, or by electronic mail, by using the contact information set forth herein.  

    The District must investigate sexual harassment allegations in any formal complaint.  If the allegations in the formal complaint do not meet the definition of sexual harassment as set forth under Title IX, or did not occur in the District’s education program or activity, the District must dismiss such allegations for the purposes of Title IX, but may still address the allegations in any manner that the District deems appropriate consistent with its policies, procedures and code of conduct, including but not limited to its anti- bullying policies and plan  

    Informal or Formal Resolution of Complaint
    The District must offer the Complainant a formal resolution process and may offer an informal resolution process.   If the District does not provide the option of informal resolution, the formal resolution process shall be followed.

    Informal Resolution Process
    If the District elects to offer an informal resolution process, such process shall be offered and implemented at the election of the Complainant and only after receipt of voluntary, informed, written consent of both the Complainant and the Respondent.  The Complainant may elect informal resolution of a complaint at any time prior to a final determination by the decision maker. This may include conciliation and/or mediation by an individual trained to conduct such processes.  At any time prior to agreeing to a resolution, either party has the right to withdraw from the informal resolution process and resume the formal complaint grievance process.

    The District shall not offer an informal resolution process when a student alleges sexual harassment by staff.

    Formal Resolution Process
    The formal complaint process will comply with the grievance procedures outlined below.

    Grievance Procedure
    In accordance with Title IX and its supporting regulations, the District shall implement the following process when investigating formal complaints of sexual harassment:  

    The Complainant and Respondent will be treated equally throughout the investigation process and be provided with written notice of the allegation (including sufficient details known at the time and with sufficient time to prepare a response before any initial interview), the grievance process, the range of possible remedies the District may provide a Complainant and disciplinary sanctions the District might impose on a respondent, following determinations of responsibility. Both parties have the right to have a representative/advisor participate in the process on their behalf. 

    Any interim supportive measures, as appropriate, will be offered to both parties.

    The investigator will conduct an objective evaluation of all available evidence. This shall include an interview of both the Complainant and the Respondent, during which each party shall have a full opportunity to state their case through the presentation of witnesses and other evidence.  Witnesses and other persons relevant to the complaint, if any, may also be interviewed.  Please note that, during the investigation, rape shield protections apply to the Complainant and Complainants may generally not be asked about their prior sexual behavior.

    During the investigation process, the parties shall not be prohibited from discussing the complaint or collecting evidence.  

    The investigation shall be completed in a reasonable time frame within thirty (30) school days except for good cause. Good cause may include, but not limited to, unavailability of a party, concurrent pending law enforcement investigation, or need for interpreter or accommodation of any party or witnesses’ disability.  

    During the investigation, there is a presumption that the Respondent is not responsible for the alleged conduct until a determination is made at the conclusion of the grievance process.

    The investigator will make findings based on a preponderance of the evidence standard.

    The investigator will not request or solicit information from any party or witness that constitutes disclosure of information that is protected under a legally recognized privilege, unless the holder of the privilege voluntarily waives the privilege.

    Prior to the conclusion of the investigation, and at least ten (10) calendar days prior to completion of the investigation, the Complainant and Respondent will both be provided a copy of the investigation report and an opportunity to submit any additional information they would like considered by the investigator before their report is finalized.  Both parties shall be provided the opportunity to submit written, relevant questions that a party wants asked of any party or witness, provide each party with the answers, and allow for additional, limited follow-up questions from each party.

    Once the investigation has been completed, the investigator will submit their investigation report, with recommendations with regard to responsive measures, to the decision maker.  The Complainant and Respondent shall also be advised, in writing, of the investigator’s findings and recommendations.  

    The decisionmaker will review the investigation report and hold a disciplinary hearing with the Respondent, in accordance with applicable procedures (for student or employee).   

    The decision maker will advise both parties of the final determination and any related remedial/responsive measures in a manner that complies with applicable laws regarding student confidentiality and appeal rights.  The Respondent will be notified of any disciplinary action and other remedial measures, if the complaint is substantiated.  Notice of such final determination will be made in writing and sent simultaneously to the parties along with information about how to file an appeal.

    Disciplinary Action
    If a complaint is substantiated, the District will act promptly to eliminate the behavior and will refer the matter to the proper supervisor or administrator for appropriate responsive measures, including but not limited to disciplinary action and restoring a sense of safety for the Complainant.  For students, discipline will be imposed consistent with the Code of Conduct and Massachusetts Student Discipline Law. 

    Discipline of employees will be consistent with collective bargaining procedures, if applicable, and may include disciplinary action up to and including dismissal.  

    Responsive measures will also include any steps necessary to prevent the recurrence of any discrimination and/or harassment and will include corrective action aimed at eliminating any discriminatory effects on the complainant and others, as appropriate.

    Retaliation Prohibited
    Retaliation in any form against any person because of or related to a sexual harassment or retaliation complaint, or because of or related to cooperation with an investigation of a sexual harassment or retaliation complaint, is unlawful and prohibited. Retaliation is also prohibited against any individual that participates or chooses not to participate in the grievance process.   

    If retaliation occurs, it could be considered grounds for discipline, up to and including suspension and/or discharge for employee(s), and appropriate disciplinary action for students.

    Appeal Procedure
    Both parties have the right to appeal the decision maker’s determination to the Superintendent or designee.  Any appeal should be submitted in writing to the Superintendent within ten (10) calendar days of receipt of the final determination.

    The Superintendent or designee in reviewing the appeal may consider the following factors:

    Was there any procedural irregularity with the investigation process?

    Is there any new evidence not reasonably available at the time of the investigation?

    Did the Title IX investigator have a conflict of interest?

    The decision of the appeal process is final and is not subject to further review by the School Committee. 

    Training Requirements
    All Title IX personnel including Title IX Coordinators, investigators, decision-makers, people who facilitate any informal resolution process shall receive training as required by Title IX and its supporting regulations.  All training materials shall be made available to the public for inspection upon request.